What we're looking for 👀

We are looking for a motivated and talented individual to help coordinate day-to-day studio operations and to support new business and project management needs in our office. Prior admin/project management/production experience, especially within a brand or design agency, is a plus. Ideal candidates are extremely organized, punctual and good with people.

This is a full-time position based in the UK. The position can be initiated with a 3-month independent contract as a trial period. Working hours are 9am-5pm, M-F, in office.

Responsibilities

• Studio Management
  • Help create a positive and comfortable working environment for all team members;
  • Help create a process for studio management, including managing inventories, office supplies, mail and maintenance;
  • Overall organization and management of the studio space;
  • Point of contact for building management, security, vendors and contractors;
  • Operations and payments of utilities and softwares;
  • Studio renovation management;
  • Greet guests and clients;
  • Manage meeting room availability and room preparation;
  • Event organization;
  • Organization of other cultural initiatives.
• Marketing & PR
  • Write and submit award submissions;
  • Help organize project case studies, photoshoot coordination, and management of assets.
• General Support & Project Management
  • General support for production if any photo or video productions take place, including prop sourcing, equipment sourcing, quoting, assistance on set, catering and/or research;
  • Project management support;
  • Reports to our Managing Director.

Requirements

• To be proactive, autonomous and demonstrate strong time management skills;
• To be positive and willing to learn and open to hearing feedbacks;
• To be excited to participate and open to contributing to processes and projects;
• To be curious, vocal and actively participate in conversations;
• To have a strong understanding of how branding and creative projects work;
• To easily adapt to fast-changing circumstances;
• To have good communication and interpersonal skills, working well with cross-functional teams;
• To be able to present information and communicate ideas using a systematic approach;
• To demonstrate strong attention to detail.

Nice to have:

• General understanding of how branding and creative projects work;
• Prior experience in a creative or design agency;
• Prior experience in admin, operations and/or PM roles.